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Posts Tagged ‘buy a copier’

Should You Include Copier Maintenance Plan Costs into Your Copier Lease? Updated

copier : young worker using a copy machine

Back in March of 2014 I wrote a post titled, Should You Include Copier Maintenance Plan Costs in Your Copier Lease?.

At the time I was very against including copier maintenance plan costs (also referred to as a copier service plan) into the lease of the copier.

I noted that in many cases the reason the copier buyer does this is for the convenience of having to write only one check while some copier companies may be motivated by the fact that they can get interest and fees on the maintenance plan costs whereas if the maintenance plan is billed separately they don’t.

Please note that I said “some” copier companies may be motivated by interest and fees on the service plan. I don’t want to paint the whole industry with a broad brush. That really wouldn’t be fair.

While I still feel that it’s generally a bad idea to add the service cost to the lease I have discovered a new way to go about this.

A way that you can combine the lease and the service agreement together without paying ANY interest or fees of any kind on the service. The best of both worlds.

It’s called a pass-through. The reason it’s called a pass-through is that the leasing company will accept their monthly payment from the business who leased the copier and then  pass the copier service/copier maintenance agreement portion of the payment back to the local copier company who sold the machine and performs the service/maintenance on the machine.

This is done without you the customer paying any fees whatsoever to the leasing company for passing the payment to the local copier company.

This can be a little confusing so I’ll sum up the whole process for you.

When you lease your new copier you purchase a service agreement on the copier.

A copier service agreement covers toner, repairs (including parts and labor) and preventative maintenance. All you have to do is buy paper. Everything else is covered.

When is comes to billing some copier companies will add the service/maintenance costs to the lease. The problem with this is that you are paying interest and fees on the service plan.

It doesn’t have to happen this way because the copier company who sold you the copier and will service the copier can bill you separately for the copier service agreement.

In other words you pay the leasing company their payment for the copier and write a separate check to the local copier company for the service plan on the copier because they will be performing the service on your copier.

Many copier buyers love the convenience of making only one payment but don’t want to pay interest and fees on the service plan if they don’t have to.

This is where the pass-through comes in.

The leasing company sends the customer one monthly bill which includes the copier and the service agreement and then passes the service plan portion of the payment back to the local copier company.

The copier buyer is happy because they only had to cut one check.

It’s a great service that provides the best of both worlds for the copier buyer.

I now offer this single payment service to my customers here at my copier company in Baltimore so if you are in Maryland, DC, Northern Virginia or Delaware and would like a competitive quote from a copier salesperson who will tell you the truth (even when it hurts), please fill out the quick easy form below and I would be glad to help.

If you are anywhere else in the United States and would like my recommendation for honest copier companies in your local area fill out the form below and I’ll get back to you with the names of some trusted companies.

As always feel free to ask me any copier buying question and I’ll do my best to give you a solid answer.

Thanks for stopping by. Have fun.

Ed Worthington

 

 

 

 

 

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How Fast Does My Copier Really Need To Be?

November 11, 2012 Leave a comment

One of the questions I get the most and probably the first question you should ask yourself when purchasing a copier is, “how fast does my copier need to be?”.

The speed of the copier you select should be based on the number of copies and prints you will do per month.

Buyer Beware! When reading the manufactures literature they tend to overinflate the number of pages per month that their copiers can handle.

So in order to help with this question I have copied the information below ( how to determine your monthly output and the maximum duty chart) from BLI’s (Buyers Laboratory) website.

BLI is an excellent source of unbiased information for anyone in the process of buying a copier or printer. At the end of this post I have included information on who Buyers Lab is and how to contact them.

How do you determine your monthly output volume?

  • Bills for your service agreement and print shop provide a good snapshot of your current usage; so does a look at your current copier’s meter.
  • Some copier companies use network management utilities that can tell you all the prints, copies, faxes and/or scans sent from the network to your copier or printer.
  • Many dealers also use devices that audit your volume. However, audit tools can sometimes miss devices such as small printers.

The chart below compares the average manufacturers maximum monthly page output vs. what Buyers Lab recommends so you don’t  send your copier to an early grave.

Manufacturers’ Maximum Monthly Duty Cycle vs. BLI’s Optimum Monthly Volume

Monochrome Average Maximum Monthly Duty Cycle BLI’s Optimum Monthly Volume
Up to 20 ppm 19,094 3,600
21 to 30 ppm 50,983 9,000
31 to 40 ppm 123,140 17,000
41 to 49 ppm 145,141 26,500
50 to 59 ppm 259,070 37,250
60 to 69 ppm 314,865 55,000
70 to 79 ppm 347,059 82,000
80 to 89 ppm 530,000 135,000
90 to 99 ppm 750,000 175,000
Color* Average Maximum Monthly Duty Cycle BLI’s Optimum Monthly Volume
16 to 25 ppm 85,879 13,500
26 to 36 ppm 113,101 15,000
37 to 46 ppm 153,278 28,000
46+ ppm 225,306 36,500

* For color models that a have a different speed for color and black modes, the speeds listed are the black speeds.

Hope this helps!

Come back next month when I’ll cover the question, “Should I lease or buy a copier?”.

If you have any copier buying questions please feel free to contact me.

If your business is located in Baltimore, Maryland,  Washington, DC or Northern Virgina and you are in the market for a new or used copier please contact me for a NO OBLIGATION, ABSOLUTELY NO PRESSURE quote.

Ed Worthington- Senior Account Executive

Action Business Systems-Toshiba

ed@edworthington.com

443-570-0414

Buyer Lab Info:

For over 45 years, Buyers Laboratory (BLI) has been the leading source for unbiased and reliable intelligence for the imaging industry. BLI was founded in 1961 by the late Arthur Kallet, the co-founder and 20-year head of Consumers Union, the publisher of the highly respected Consumer Reports magazine (BLI is not affiliated with Consumers Union). In February 2004, BLI was acquired by publishing industry veterans Michael Danziger and Mark Lerch, the current Chief Executive Officer and Chief Operating Officer of BLI, respectively. In 2005, BLI launched its international division with offices in Hong Kong and London.

You can reach Buyer Lab on the web at http://www.buyerslab.com